Editing Herzing Issues: Clinical Intensives and Simulation (section)

=== HU-160: Clinical hours documentation requirement applied inconsistently between NSG 522 (Clinical I) and NSG 525 (Clinical II); current-term faculty required both a signed Log of Clinical Hours and CORE ELMS approval and described the prior accepted method as a student failure ===
{| class="wikitable" style="width:100%"
! style="width:14em" | Severity
| High
! Status
| CONFIRMED (cross-term inconsistency and faculty characterization documented; sub-points in Notes marked for verification)
|-
! Issue type
| Policy Inconsistency / Compliance Risk: clinical hours documentation method differed between NSG 522 and NSG 525 (with ADA overlay)
! Date added
| 2026-06-05
|-
! Owner
| colspan="3" | Dean of Prelicensure Nursing (Dr. Stephanie Black RN DNP); Department Chair (Dr. Raywattie Prashad); Clinical faculty (Dr. Heather Gregg); Clinical Director (Rachel Powell)
|}
'''Finding.''' Per the tracker's evidence, a clinical hours documentation method accepted in NSG 522 (Clinical I, prior term), namely CORE ELMS verification with the log and without a separate preceptor signature, was not accepted in NSG 525 (Clinical II, current term), where faculty stated that both a preceptor-signed log and CORE ELMS approval are program requirements and that the student failed to present the form for the preceptor to sign during the clinical experience (H. Gregg, personal communication, June 5, 2026). The reporting student states the prior term required only the log when hours were in ELMS, that the prior course was run by Clinical Director Rachel Powell, and that Dr. Prashad told him to enter her name so she could verify in CORE ELMS (The reporting student, personal communication, June 5, 2026). The change in documentation method was not communicated in advance, and a documented institutional inconsistency was attributed to the student as a failure. This concerns the same student and the same Summer 2026 clinical sequence as the NSG 521 grade-change issue logged at {{HU|HU-159}}.

'''Evidence.''' Current term (NSG 525): faculty stated both a signed log and CORE ELMS approval are required and that the student did not present the form for signature, and earlier stated the hours sheet could be made a PDF for the preceptor to sign and upload (H. Gregg, personal communication, June 5, 2026). Prior term (NSG 522): the student states CORE ELMS verification was accepted with only the log, no separate signature, under Clinical Director Rachel Powell (The reporting student, personal communication, June 5, 2026). Prior-term written confirmation: Canvas feedback confirms the NSG 522 hours were accepted and the requirement met (R. Powell, personal communication, May 5, 2026). Prior-term log on its face: the NSG 522 Log of Clinical Hours shows blank preceptor-signature fields for most dated rows and a blank Faculty Signature line, with typed names rather than signatures in two later rows, Dr. Prashad and Tiffany Miller; the Student Signature is present and dated May 5, 2026 (Log of Clinical Hours, NSG 522, 2026). Handbook: defines clinical rotations, attendance, and documentation duties and assigns the final course grade to faculty, but the sections reviewed do not specify the hours-log verification method or require both methods (Herzing University, 2026). Source Group: email thread, ClinicalII (NSG525-7E), 2026 Summer C16, via Canvas and Outlook, June 5, 2026, participants Heather Gregg, the reporting student, Raywattie Prashad, Stephanie Black, and Rachel Powell; the NSG 522 Clinical I Log of Clinical Hours (the reporting student, Student Signature dated 5 May 2026); Canvas SpeedGrader feedback by Rachel Powell, May 5, 2026; Prelicensure Program Student Handbook (SICCED09255468); all provided by the reporting student.

'''Reported statement.''' <blockquote>Faculty (NSG 525): "obtaining both a signed log and approval in CORE ELMS may feel redundant. However, both are program requirements"; and "having the necessary forms available for the preceptor to review and sign during the clinical experience, which you failed to do" (H. Gregg, personal communication, June 5, 2026). Clinical Director (NSG 522): "This confirms all clinical hours have been account for and the student has met the requirements for NSG 522" (R. Powell, personal communication, May 5, 2026). Student: "Last term in clinical they accepted the CORE ELMS as meeting the verification requirements and only required the log, they did not require the actual signature if it was in ELMS" (The reporting student, personal communication, June 5, 2026).</blockquote>

'''Standards.''' Institutional policy: the handbook provides that extenuating circumstances will be reviewed and considered by the instructor and the program chair, which is in tension with a no-exception application here, and it does not specify the hours-log verification method or require both a signed log and CORE ELMS approval (Herzing University, 2026). Accreditation: ACEN standards require that program and clinical evaluation policies be published, applied consistently, and communicated to students in advance (Accreditation Commission for Education in Nursing [ACEN], 2023); confirm the exact ACEN standard numbering against the current ACEN Standards and Criteria. HLC Criterion 2.A (institutional integrity): policies are applied fairly and consistently. Federal administrative capability and notice: 34 CFR 668.14. Disability law overlay, since the student invoked accommodations in this thread: Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, and 34 CFR 104.44; the Americans with Disabilities Act Title III, 42 U.S.C. 12181 et seq.; and the interactive-process obligation discussed in Alexander v. Choate, 469 U.S. 287 (1985). These citations identify standards potentially at issue and are not a legal conclusion. Cross-reference {{HU|HU-125}} (accommodation invocation characterized as a request) and {{HU|HU-004}} (interactive process not completed).

'''Impact.''' Fulfillment of the Unit 3 Clinical Hours Report, due Sunday per the thread, now depends on the preceptor's after-the-fact availability, which the student does not control, because a method accepted in NSG 522 was not accepted in NSG 525 and the change was not communicated in advance (H. Gregg; The reporting student, personal communications, June 5, 2026). The preceptor is reported to travel about five hours each week for the placement, which further limits a timely signature (The reporting student, personal communication, June 5, 2026). A faculty member attributed an institutional inconsistency to the student as a failure, which risks an unwarranted late or zero grade and conflicts with the prior-term written confirmation that requirements were met (R. Powell, personal communication, May 5, 2026). The Dean of Prelicensure Nursing was out of office until Monday, June 15, 2026, so a time-sensitive, accommodation-relevant matter risks going unaddressed before the deadline (S. Black, personal communication, June 5, 2026; see {{HU|HU-158}}). Consistent with a documented pattern of cross-section inconsistency and shifting requirements ({{HU|HU-033}}, {{HU|HU-040}}, {{HU|HU-126}}, {{HU|HU-128}}) and the retroactive supersession framing in {{HU|HU-064}}.

'''Notes.''' Sub-points to verify, kept separate from the CONFIRMED core: (a) the statement that Dr. Prashad instructed the student to enter her name for CORE ELMS verification is documented as the student's account and should be independently corroborated (The reporting student, personal communication, June 5, 2026); (b) whether a late or zero grade is ultimately applied; (c) the exact NSG 522 and NSG 525 syllabus language on hours-log verification. Recommended follow-up: obtain and attach the NSG 522 and NSG 525 syllabi and clinical-documentation instructions; request written confirmation from Dr. Prashad and Rachel Powell of the method accepted in NSG 522; ask NSG 525 to honor the prior method or grant a reasonable extension tied to preceptor availability under the handbook extenuating-circumstances provision and the invoked accommodations; ask faculty to correct the failure characterization; escalate in writing to the Dean and the ADA coordinator noting the June 15 return; preserve the email thread, the Canvas feedback screenshot, and the log as exhibits. Platform-naming inconsistency is also visible across the program: CORE ELMS appears here, while Clinician Nexus, Complio, and MyClinicalExchange appear elsewhere (see {{HU|HU-092}}). Cross-references: {{HU|HU-004}}, {{HU|HU-033}}, {{HU|HU-040}}, {{HU|HU-064}}, {{HU|HU-125}}, {{HU|HU-126}}, {{HU|HU-128}}, {{HU|HU-155}}, {{HU|HU-158}}, {{HU|HU-159}}. APA 7 note: the emails and the Canvas feedback are personal communications, cited in text only and not in a reference list.

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